Skip to Content
AccessibilityCareersStaffEdsbyOnline Learning PlatformsContact Us
  • Visit our Facebook Page in new window
  • Visit our Youtube Page in new window
  • Visit our Instagram Page in new window

Greater Essex County District School Board Logo

Contact Us
  • Our Schools
    View More...
    • Accommodations
    • Buses and Transportation
    • Child Care
    • Elementary School Information
    • Kindergarten
    • Registering for School
    • Renting School Facilities
    • Safe Schools
    • School Cash Online
    • School Climate Surveys
    • School Construction
    • School Locations and Websites
    • School Year Calendar and Schedules
    • Secondary School Information
    • Special Education
    • Student Records and Transcripts
    • Which School Do I Attend?
  • Programs and Learning
    View More...
    • Alternative, Adult and Continuing Education
    • Athletics and Sports
    • Black Canadian Programs
    • Co-op, SHSM, OYAP and Dual-Credit
    • De-streaming
    • EcoSchools
    • English as a Second Language
    • Enhanced Learning Programs
    • Experiential Learning
    • French as a Second Language
    • Indigenous Education
    • International Languages
    • International Students
    • Kindergarten
    • Math
    • Pathways
    • Program Review of the Reaching Individual Success and Excellence (RISE) Program
    • Online Learning and Technical Support
    • School Libraries (Learning Commons)
    • Special Education
    • Student Exchange Opportunities
    • Summer Programs
    • The Duke of Edinburgh’s International Award - Canada
    • Travel for Credit
    • Walkerville Centre for the Creative Arts
  • Family and Community Support
    View More...
    • 40 Hours Community Involvement
    • Accessibility
    • Champions for Education
    • Child Care
    • Cyber Security
    • EarlyON Child and Family Centres
    • English as a Second Language
    • Equity and Inclusive Education
    • Extreme Weather Events
    • Guest Speaker Application
    • Mental Health and Well-Being
    • Parent and Guardian Engagement
    • Renting School Facilities
    • Scholarships and Bursaries
    • Student Accident Insurance
    • Submit Community Flyers and Events
  • News and Events
    View More...
    • Labour Updates 2025
    • News and Stories
    • School Year Calendar and Schedules
    • News Releases
    • Professional Development
    • Community Updates
  • About GECDSB
    View More...
    • Budget and Finance
    • Board Meetings
    • Canada's Anti-Spam Legislation (CASL)
    • Contact Us
    • Careers
    • EQAO Testing
    • Freedom of Information Requests
    • GECDSB Land Acknowledgement
    • Human Rights
    • Our Board
    • Plans and Reports
    • Policies and Regulations
    • Privacy Policy
    • Purchasing and Procurement
    • Student Senate
    • 2023 Student Census
    • 2023-2024 Student Census Portraits
    • Water Testing for Lead
    • Waste Audits

Quick Links

  • Students
    Toggle
      40 Hours Community InvolvementAthletics and SportsBrightspace (D2L)myBlueprintHow to Become a Student TrusteeOffice 365Online Learning and Technical SupportScholarships and BursariesSchool Cash OnlineMFA and SSPR combined registrationSummer ProgramsVirtual LibraryStudent Senate
  • Parents & Families
    Toggle
      Edsby For ParentsmyBlueprintParent and Guardian EngagementRegistering for SchoolSchool Cash OnlineSchool Year Calendar and SchedulesSpecial Education
  • School Board
    Toggle
      Board AdministrationBoard Meeting CalendarCareersMeet our TrusteesPolicies and RegulationsStaff

Rental Rules and Regulations

HomeFamily and Community SupportRenting School FacilitiesRental Rules and Regulations
  • Facebook
  • Twitter
  • LinkedIn
  • Email

If your group rents a school facility through the Greater Essex County District School Board (GECDSB), you must follow the rules and regulations outlined on the permit as well as the following policies and procedures:

  • Policy and Regulation: Community Use of School Facilities
  • Fire Emergency Procedures for Occupants
  • Hold Harmless Agreement

Insurance requirements

To get a rental permit, you need to present proof of liability insurance naming GECDSB as an additional insured on the policy. The insurance must cover a minimum $2 million.

Accidents and injuries

Make sure that you know how to respond if an accident or injury takes place while you're renting a GECDSB facility. Review our Accident/Injury Flow Chart for full details.

Rental group responsibilities

If an injury or accident takes place while your group is using a GECDSB facility, you need to:

  • Call 911 if medical attention is required or use your First Aid Kit to treat the injury
  • Contact the Rental Office the next day to report the injury and provide the name of the injured person, date, time, location and brief summary of the situation
  • Contact your insurance company
  • Provide the Rental Office with a copy of the Incident Report from your insurance company

What is considered a critical injury or accident?

A critical injury or accident is defined as an injury of a serious nature which has occurred and caused or resulted in:

  • Placing life in jeopardy
  • Producing unconsciousness
  • Resulting in substantial loss of blood
  • Involving the fracture or break of a leg or arm (not a finger or toe)
  • Involving amputation of a leg, arm, hand or foot (not a finger or toe)
  • Consisting of burns to a major portion of the body

Fire safety plan

The GECDSB has a Fire Safety Plan for each facility that is located in the yellow binder in the main office. Review the Fire Safety Plan Pamphlet for more information about how you should respond during a fire emergency.

Family and Community Support
  • Renting School Facilities
    Toggle Section
    • Community Planning and Partnerships
    • Group Classifications
    • Rental Fees
    • Rental Rules and Regulations
  • Close Full Family and Community Support Menu
    Toggle Section
    • 40 Hours Community Involvement
    • Accessibility
      Toggle Section Accessibility Menu
      • Annual Accessibility Status Reports
      • Multi-Year Accessibility Plan
    • Champions for Education
    • Child Care
    • Cyber Security
      Toggle Section Cyber Security Menu
      • Cyber Security Activities
      • Reporting SPAM and Phishing E-mails
    • EarlyON Child and Family Centres
    • English as a Second Language
      Toggle Section English as a Second Language Menu
      • English as a Second Language
      • French Immersion
    • Equity and Inclusive Education
      Toggle Section Equity and Inclusive Education Menu
      • Multicultural Calendar
      • Dismantling Anti-Black Racism
        Toggle Section Dismantling Anti-Black Racism Menu
        • Dismantling Anti-Black Racism Strategy
        • Black Canadian Programs
        • The Black Student Voices Matter Project
      • Create Your Future Program
      • Indigenous Education
      • Open Minds Program
      • Pride in Education
      • Special Education
    • Extreme Weather Events
    • Guest Speaker Application
    • Mental Health and Well-Being
      Toggle Section Mental Health and Well-Being Menu
      • Bullying Prevention and Intervention
      • Family Support
      • Student Support
    • Parent and Guardian Engagement
      Toggle Section Parent and Guardian Engagement Menu
      • GEC Parent Involvement Committee
        Toggle Section GEC Parent Involvement Committee Menu
        • GECPIC Agendas, Minutes and Reports
        • GEC Parent Involvement Committee Meetings
      • Parent and Guardian Supports
        Toggle Section Parent and Guardian Supports Menu
        • Concussion Resources
        • K-8 Parent and Guardian Guides
        • Sleep Hygiene
      • Parent/Guardian to School Communication
      • School Councils
    • Scholarships and Bursaries
    • Student Accident Insurance
    • Submit Community Flyers and Events

Contact

Subscribe to page updates

Greater Essex County District School Board footer logo

Greater Essex County District School Board

451 Park Street West
P.O. Box 210
Windsor ON N9A 5V4

Phone: (519) 255-3200
Toll Free: 1-888-779-7735

Connect

  • Visit our Facebook Page in new window
  • Visit our Youtube Page in new window
  • Visit our Instagram Page in new window
AccessibilitySitemapPrivacyEdsbyOnline Learning PlatformsWebsite FeedbackContact Us

© 2022 Greater Essex County District School Board

By GHD Digital

Browser Compatibility Notification

It appears you are trying to access this site using an outdated browser. As a result, parts of the site may not function properly for you. We recommend updating your browser to its most recent version at your earliest convenience.